Kentucky Ornithological Society
Burt Monroe, Jr., Avian Research Fund
Terms & Conditions
1. The research is to be conducted within the general boundaries of
the Commonwealth recognizing that some field type investigations may cross
2. Financial support from this funds (not to exceed $1000) is to
be used for basic scientific research. Matching funds from other sources
is strongly encouraged and availability of such funds will be taken into consideration
by committee members in making funding decisions. No portion of this fund
is to be used for administrative overhead or other such costs not directly
associated with the conduct of research. Financial support may be approved
for a period of two years.
3. Expenditures may include the following:
4. Record keeping and other requirements include:
Reimbursement for actual costs for travel, meals and overnight lodging
directly related to conducting the research. The committee will establish
Acquisition of equipment required for the specific research, particularly
when the application is a matching grant.
Laboratory supplies, chemicals and other expendables (subject to approval
of the committee) of a nature not normally available. The request for such
supplies must be justified in the proposal.
5. Income to a recipent(s) resulting in patents or copyrights that develop
due to funding support from the KOS Avian Research Fund will be shared
with the KOS under the following guidelines:
Maintain a list of all expenses incurred on the project. The recipient
must provide a statement to the KOS Treasurer when the project is completed
outlining how the funds were actually spent. In addition, a brief report
of the results of the funded project is required.
The recipient must present results of the funded project at one of the
semiannual meetings of the KOS.
Reports of the funded project should be submitted for publication in The
Kentucky Warbler. Appropriate acknowledgment of the source of the funds
should accompany this article as well as articles published in other journals
that result from the funded research.
6. Proposals are to be submitted electronically to the Chairperson of the KOS Avian Research
Fund Committee by January 15 of each year. Notification of the funding
decisions will be made by March 15 of each year and then submitted for
approval to the KOS Board at its spring meeting. Proposals should be limited to 20 double-spaced typed
pages (vitae not included). Proposals are to include the following items
in this order:
Monetary or property gain to (an) individual(s) due to research solely
financed and supported by the KOS Avian Research Fund will be shared on
an equal basis, with the KOS receiving no more or less than 50% of the
tangible assets received.
In the event of shared or matching funds where other recognized granting
agencies, institutions, or the individual(s) have documented financial
support of the research, the division of monetary or property gain to the
KOS Avian Research Fund shall be based on a scale equivalent to the percentage
of support by the KOS Avian Research Fund for the research. In no case shall the KOS's share exceed 50% of the monetary
or property gain.
The amount of the KOS's share will be determined by the KOS Board whose
decision shall be final.
Acceptance of financial support from the KOS by (an) individual(s) represents
a binding contract between the individual(s) and the KOS in regard to the
7. When all materials are received by the KOS Avian Research Fund Committee,
all members of the committee will review the proposal. Persons not on the
committee, but knowledgeable in the subject area, may be consulted regarding
a proposal. The chairperson of the committee in conference with the committee
members will then make decisions regarding funding. The committee may modify
proposal budgets and provide funding at any level that is deemed appropriate.
A cover sheet obtained from the Chairperson of the KOS Avian Research Fund
Committee or the KOS website (Page 1).
Project Summary: A short description of the project including hypotheses,
goals, and expected results that is up to one page in length (Page 2).
Project Description: This should include a review of the relevant literature,
rationale for doing the research, hypotheses, and research methods, including
techniques for data collection and statistical analysis.
Facilities and Equipment: This should include all support facilities now
available to the researcher.
Literature Cited: These should be listed in alphabetical order.
Detailed Budget: The budget should be broken into line items, such as travel,
subsistence, and supplies. Payment rates as well as totals should be clearly
presented and tabulated. A short paragraph should be provided to explain or justify
each line item.
Collaborative Arrangements: Ths signature of all collaborators should be
Curriculum Vita: This should include a listing of positions held, summary
of all previously published papers, and a history of research grants received.
to KOS Avian Research Fund Grant page